One platform for every dollar, from budget to invoice.
BuildTrack unifies Work Breakdown Structure (WBS), Organizational Breakdown Structure (OBS), Cost Breakdown Structure (CBS), Budget Creation, Contract Management, Contract Procurement, and Multi-step Invoice Approvals into one consolidated and controlled environment specifically built for Construction Projects.
Sectors served
Who We Serve
Purpose-built for Capital Construction Teams.
Project Owners
Control capital project outcomes with trusted oversight.
Real Estate Developers
Manage your entire portfolio with confidence.
Project Management Consultant
Run professional projects from a single platform.
Owner's Representative
Streamline reporting and keep every project on track.
Platform capabilities
Everything a Capital Project Needs — in One System
BuiltTrack connects your planning, procurement, contracts, and payments so nothing slips between tools.
WBS budget planning with ATS approval
Build a multi-level Work Breakdown Structure with ROM estimates and CSI cost codes. Submit scope to the CFO for Authorization to Spend approval — including partial approvals by WBS row — before any commitment is made.
- ROM → ATS → Committed → Actual variance tracking
- CSI cost code compliance
- CFO baseline locking
Bid package management & contractor selection
Create bid packages scoped to WBS rows, attach a Statement of Work, and invite contractors by email. Compare bids using built-in bid leveling. Award through a structured OBS → Finance approval chain.
- Contractor invitation with portal access
- Bid leveling with budget variance
- OBS → CFO/Finance award approval
- Award types: Within Limit, Contingency, Exception
Contract management with change orders
Track contract commitments, progress, and retainage in one place. Log and approve change orders, with real-time updates to the revised contract value.
- Change order approval workflow
- Contract progress tracking
- Retainage rate tracking
Invoice approvals with multi-step chain
Each invoice moves through a controlled approval chain — Project Manager, Project Controls, then CFO — before payment is released.
- PM → Controls → CFO approval chain
PCO & RFI tracking through resolution
Track Potential Change Orders and Requests for Information from open to resolved. Convert approved PCOs directly into Change Orders and keep item discussions connected to the record.
- PCO → Change Order conversion
- Threaded comments per item
Analytics and exportable reports
Five built-in analytics views — Budget Management, Bidding/RFP, Contract Management, Invoices, and PCO & Change Orders — with charts, filters, and one-click export to Excel or PDF.
- Budget variance report (ROM vs ATS vs Committed)
- Contract summary and invoice register
- Excel and PDF export from every report
Getting started
How you get Access
BuiltTrack is not a self-service product. Accounts are provisioned by our team after a brief review — so your environment is configured correctly from day one.
Submit an inquiry
Your team fills out a short request form. We review your project type, team structure, and requirements to confirm BuiltTrack is the right fit.
Account setup
We provision your company account, create user profiles, and set up your team's access. No self-service signup.
Onboarding
Your IT Admin configures portfolios, creates projects, assigns team roles, and sets up WBS phases and budget line items. We provide hands-on onboarding for your first project.
Full platform access
Your team begins using the platform — planning WBS budgets, running procurement, managing contracts, approving invoices, and tracking change orders — all in one controlled environment.
No credit card. No self-signup. We set up your account.
Platform modules
Explore what's inside
Each module is purpose-built for a stage of the capital project lifecycle and works together with the rest of the platform.
Portfolio Dashboard
Finance gets a consolidated view across all projects. Each project card shows ROM, committed value, contract count, and a health indicator (green / amber / red) based on procurement status. Portfolio-level KPI totals are displayed for Finance.
Relevant roles
Capabilities
- Multi-portfolio, multi-project hierarchy
- Per-project health indicators
- Total ROM, ATS, committed, and actual spend
- Budget utilisation progress bars
- One-click project navigation
Who uses BuiltTrack
Built for Every Role on the Project Team
Role-based access ensures each team member sees and can act on only what is relevant to their responsibilities.
Configures portfolios, manages users, assigns project roles, and administers the company account.
- Company & portfolio management
- User provisioning
- Project creation
- Full analytics access
Reviews ATS submissions, approves bid awards, releases invoice payments, and monitors portfolio financial health.
- ATS approval (full or partial)
- Bid award approval
- Invoice payment release
- Portfolio-level KPI view
Manages day-to-day project operations — contracts, invoices, PCOs, and team coordination.
- Invoice first-level approval
- Contract management
- PCO & RFI management
- Team assignment
Cost engineers who maintain the WBS, track budget variance, and manage bid packages.
- WBS & budget management
- Bid package management
- Second-level invoice approval
- Analytics reports
Manages bid packages, coordinates contractor outreach, reviews bids, and routes awards through the approval chain.
- Bid package creation & management
- Contractor invitation & portal access
- Bid leveling & comparison
- Award approval routing
External partner who receives bid invitations, submits proposals, manages their contract, and submits G703 invoices.
- Bid submission portal
- Invoice submission (G703)
- PCO submission
- View own contracts
Why teams choose BuiltTrack
Outcomes your team will notice
BuiltTrack brings structure to the parts of construction finance that typically live in spreadsheets, email chains, and disconnected tools.
Budget visibility from estimate to payment
BuiltTrack tracks every dollar across its full lifecycle: ROM estimate → ATS approval → committed spend → actual payment. Budget variance is calculated and visible at both the line-item and project level at all times.
Controlled procurement from RFP to award
Bid packages are scoped to specific WBS rows and approved by the right people before any award is made. The OBS → Finance approval chain prevents unauthorized commitments.
Structured invoice approval — no freelancing
Invoices cannot be paid without going through a defined sequence of approvals. Every reviewer's action — including rejections and comments — is recorded and timestamped in the audit log.
Change order exposure tracked in real time
PCOs are logged with their dollar value and schedule impact as soon as they are raised. Finance teams see the total change order exposure before any approval is given, not after.
Portfolio health at a glance
The portfolio dashboard aggregates ROM, ATS, committed, and actual spend across all active projects. Health indicators flag projects that need attention so nothing is buried in a spreadsheet.
Reports your finance team can act on
Export budget variance, cash flow, contract summary, and invoice register reports as Excel files or PDFs — with filters by vendor, status, date range, and amount — in seconds.
Get started
Request a demo
Tell us about your project environment and team. We'll schedule a walkthrough of BuiltTrack that focuses on the workflows most relevant to your work.
No self-signup
Accounts are provisioned by our team after a requirements review.
Fast turnaround
We respond to all inquiries within one business day.
Focused demo
We tailor the demo to your project type and team structure.
Prefer to email directly?
support@innovatemore.dev